If you use email, post its, spreadsheets or notepads to manage daily tasks and communicate with your team, chances are you are not always kept up to date and things may often fall through the cracks. Managing and keeping track of your daily business in the COVID-19 ‘new normal’ makes it even more challenging for sure. That is why many professionals have turned to Kanban boards for managing their work and keeping engaged with teams.
What is a Kanban board?
According to Wikipedia, Kanban is a lean method to manage and improve work across human systems. A Kanban board is one of the tools that can be used to work at a personal or organizational level. Kanban can be used to organize many areas of an organization and can be designed accordingly.
Kanban boards visually depict work at various stages of a process using cards to represent work items and columns to represent each stage of the process. The simplest board consists of three columns: “open”, “in progress” and “completed”. Cards (or tasks) are moved from left to right to show progress and to help coordinate teams performing the work.
Simply, a board represents a project or a place to keep track of information. Whether you are planning next year’s budget, preparing this week’s menu or following up on customer enquiries, a Kanban board is the place to organize tasks and collaborate with managers and your teams.
Watch the video to see how simple triSaaS Boards are to use.
Why use Kanban boards?
A Kanban board makes it easier to process information and helps everyone instantly view and comprehend each workflow. Because Kanban boards act as a visual aid, users can see exactly what tasks they need to work on. Since all the information is presented on the screen, users do not have to search through long and complicated spreadsheets to figure out what work has been assigned and where things are in the process. Everything you need to know and do is right there on the board!
The great thing about using a Kanban board is that it is incredibly easy. With a Kanban board, the user simply creates a card or task in seconds, and then drags and drops each one to the appropriate column based on the progress (open, in progress, overdue and completed). Kanban boards let you work faster, smarter, better. You and your teams can:
- Visually see work in progress
- Complete tasks on-time and quickly pivot as priorities change
- Instantly uncover obstacles and take proactive steps
- Improve communication and stay connected throughout the proces
- Increase efficiency and productivity
How triSaaS Kanban boards can help hospitality managers and teams
Although there are other Kanban solutions you could choose, most have been developed for specific users including: software developers, IT, project managers and marketing. triSaaS Boards was developed specifically for the hospitality sector.
The use cases for Kanban boards are almost endless, but here are some examples of how you and your teams can utilise triSaaS Boards.
General Managers
- Delegate tasks to HOD’s
- Track and resolve guest issues
- Team appraisals
- Make informed decisions with real-time data
Finance
- Month end tasks
- Payroll checks
- Budget preparations
- Audits
F&B
- Holiday preparations
- New food concepts
- EPOS implementation
- Training
Kitchen
- Plan seasonal menus
- Maintenance requests
- Develop vegan recipes
- Customer feedback
Housekeeping
- Soft refurbishment of rooms
- Chemical trials
- New uniforms
- Lost property
Spa & Leisure Department
- Upselling of products & services
- New treatments
- Track customer memberships
- Monthly team meetings
Maintenance
- Weekly repairs and touch ups
- Seasonal activities
- One-off projects
- Inspections
Marketing
- New property launch
- Special events (i.e. weddings, awards show) enquiries
- Conference packages
- Promotions and online advertising
These are just a few examples of how our Kanban boards will help you stay organised and provide teams the information they need to get the job done right and on time!
Why not see for yourself and give Boards a tri with our FREE 14-day trial? Click here to register. We will email you a user’s guide to get you and up to four team members started.