Analyse tenders faster
Imagine analyzing a complex tender of 100s of products, pack size changes and brand swaps across several suppliers in less time it takes to open an Excel sheet.
Today’s world is all about making every day processes easier, faster and more effective. It’s true whether you’re ordering food, hiring a taxi or reviewing business practices to understand where problems exist. We recently looked at the common process of sending requests for prices/quotes by email to suppliers, manually reviewing Excel documents and stitching the data together. If you are buying thousands of products from several suppliers then you are familiar with the painful operation that you must go through – price reviews and re-tendering of the products you buy from existing suppliers and their competitors. Oh, how your team hates going through all the items in the tender one by one. Substituted lines, increases and decreases, pro rata issues and comparing current price against best available are a few examples of what buyers need look at when reviewing each submission. This process is so involved that more often than not, buyers will renew supplier deals without retendering because the time required is just not available.
How long does it take you to analyse quotations?
Let’s say you have 500 items you buy on a regular basis and wish to tender. You invite six supplier’s to provide quotations. With your current process, you would send an email to each supplier and ask them to fill in an Excel sheet. Once all responses are provided, you need to do a VLOOKUP or paste each response back into an Excel sheet. Next, you likely spend hours, days or sometimes weeks sorting, filtering and interrogating the data in order to gain a clearer picture of the market.
One more painful issue – managing supplier responses
There’s another inefficiency – the time it takes suppliers to answer tenders. Suppliers have to decide which tenders they need to focus on. eSource by triSaaS makes it simple for suppliers to quote and transforms the post tender submission, ongoing review and negotiation process. Every day suppliers are providing better service and prices to our customers because we make it quick and simple to do so. Often supplier account managers review price requests in the course of their daily routine – mistakes are made and it can be a constant time issue to put prices forward. eSource by triSaaS sends automatic alerts and guides the supplier throughout the entire process. It limits all the back and forth with the buyer because our intelligent analytics engine informs the supplier on the exact information that requires attention. They save time and take your request seriously since they know precisely what is missing or incomplete.
eSource by triSaaS empowers suppliers to quote within a few minutes and focus on putting their best price forward.
Now there’s no need to chase suppliers. Our eSourcing software alerts you when the selected suppliers begin working on your tender and when they have submitted their quote. And you will be delighted with the instant analysis. Your purchasing team can focus on maximising the best possible outcome instead of spending precious time building Excel sheets or correcting mistakes that come from multi-tasking.
Analyse faster and get better outcomes
triSaaS has partnered with some of the country’s leading hospitality purchasing professionals to develop a solution that makes this headache disappear. Simply upload and publish your tender using our world-class software. It will automatically send the tender to your selected suppliers and analyze their responses in seconds.
Our software’s ability to automatically analyse supplier data is what makes eSourcing by triSaaS so different from other solutions. It offers:
- Smart algorithms for complicated queries find the answers quickly
- Two-way interactive portal guides buyers and suppliers and improves communication between parties
- Graphic dashboards highlight key metrics such as supplier performance
- Auto version control reduces errors and maximises auditability
With a few clicks of the button even the most complex tenders can be completed in minutes. You don’t need to spend day and night analysing tenders anymore. Imagine the money that you gain or save if you could do dozens more tenders with better outcomes in a fraction of the time you take to run a single tender now.
In 2020, customers reduced YoY costs on average by 13% by removing the tedious analysis phase and taking positive actions that have proven to help buyers drive bottom-line savings.
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We have the whole chain covered
eSource by triSaaS can be used for the obvious tenders like food , drink and consumables to the less obvious ones – light bulbs, linen hire, service providers such as PAT testing, waste collection, agency staff and more. Our unique approach is transforming the hospitality procurement sector. We’ve tested the solution with many suppliers – even ones with very little technical expertise, and the results are the same: a high level of engagement with an overwhelming positive response.
10 ways to tender faster, smarter, better.
Learn how eSource by triSaaS automates your existing processes, allowing you to run tenders faster, negotiate smarter and achieve better outcomes.